For businesses managing multiple sites, large teams, or contractor access, keys are one of the most overlooked security risks.

A vehicle key goes missing, a contractor's access can't be accounted for; an incident happens and there's no audit trail to establish who had what key, or when. For organisations operating at scale, these are routine vulnerabilities.

What Is an Ecos Key Cabinet?

An Ecos cabinet is a computer-controlled, fully automated key issuing and return station. Every transaction is logged, every user is verified before access is granted, and every movement is captured in a full, time-stamped audit trail, giving you a clear record of who took which key, and when it was returned.

Authentication options include PIN codes, RFID cards, and biometric readers (fingerprint and finger vein), all combinable as multi-factor authentication. Crucially, Ecos integrates directly with your existing access control system, so key management sits within the same security infrastructure you already rely on.

Administrators have full remote control via the Ecos app: issuing keys via mobile handover, reserving keys in advance, managing authorisations from anywhere. The system integrates with Microsoft Outlook, so keys and equipment can be booked alongside calendar appointments. 

Cabinets start at 20 keys and scale to 360, with unlimited extensions available side by side, all managed through a single control unit.

 

Built for Your Sector

In high-throughput environments, key mismanagement creates hold-ups. Ecos eliminates the back-and-forth of manual sign-out sheets with instant, self-service key access for authorised staff. Every transaction is logged automatically, giving supervisors a complete audit trail across shifts. Additionally, the Outlook integration means forklift keys, gate access, and equipment can be reserved in advance before the day begins.

For stores managing high-value goods, Ecos restricts access to authorised personnel only, with a full audit trail of who accessed what and when. If a key isn't returned on time, the right manager is alerted immediately, providing accountability that satisfies internal policy and insurance requirements.

Dealerships and service centres need accountability at every handover. Ecos logs every key movement against a verified user, sends instant alerts if a vehicle key is overdue, and lets technicians log vehicle condition, like fuel level, cleanliness, or any reported issues.

 

Our 3-Month Free Trial Offering

CVL Systems are the UK's number one installer of Ecos key management systems. As an ISO 9001 certified provider, every installation is carried out to the highest standard, with ongoing support from our accredited engineers.

CVL Systems offers a 90-day free trial of an Ecos 20-key cabinet.

Available for suitable sites subject to survey and approval. If your business is managing keys without proper oversight, this is the opportunity to see exactly what you're missing, at no cost. And if you don't like it? We'll take it back. 

Get in touch with our team at CVL Systems to book your free demo →